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Ten Important Steps to Organizing Little League Baseball Team

When leading a baseball team, the organization of the sports team can often be the least fun part. You have to balance your players needs, with your coach’s needs, with your league’s requirements and finally, with the parent’s needs. With such a large cast of characters with sometimes competing interests, organizing this chaos isn’t easy. Here are just a few organizing (non-coaching) tips to help you get organized and to help ensure your baseball team accomplishes its goals.

The 10 Steps

1. Get the team roster down. Make sure you get every participant’s key information like their preferred contact method (email, cellphone, etc.). Set up an email list using services like Qlubb (http://www.qlubb.com) so that everyone can send an email to the group email address rather than having to list everybody’s email address. Publish the roster on the web so that people can get to know each other, set up carpools, and have their own side conversations etc.
2. Get the 911. Set up the call tree so that you can get in touch with people when it counts. People’s preferred method of communication should be taken into account. Last minute rain outs of games and other postponements require a quick and reliable response so that nobody gets stuck. Maintain this roster online so that everyone has the most up-to-date contact information.
3. Understand your goals. Have that first team meeting where everyone can get acquainted but most importantly get agreement on the goals. Are you out to win the championship or to learn and have fun? Who is the right person to coach the team? Prior to any meeting you should do some informal polling and discussion so that you can go to the team meeting prepared.
4. Ask for volunteers. Don’t get stuck doing everything. People are really willing to help if asked. At every meeting look for a chance to recruit volunteers, especially based on any skills they might have. Some parents may have good baseball skills and can be an assistant coach during practice. Online sign up sheets are very useful so that everybody knows what’s been taken and what’s left to do and they can sign up on their own time.
5. Create the master schedule. Get a master schedule online published as soon as possible. It should include all practices, games and tournaments. Putting it online cuts down on needless email chatter and eliminates miscommunication. Be sure to include location, times and who is responsible for what. Remember to bring snacks for that extra 5th through 7th inning energy boost. Services like Qlubb (http://www.qlubb.com) has the ability to publish schedules either privately within the group or publicly.
6. Figure out the budget. Most budgets for recreational baseball teams are simple however, the numbers do have to add up at the end of the season. Make sure you account for all costs like league fees, equipment costs, tournament fees, transportation and housing costs. Remember that having a fundraiser costs money too. Look at ways to defray costs through activity fees, bake sales/car washes, sponsorships from local sports stores, subsidies from sports equipment manufacturers, etc.
7. Build on the community. A sports team is comprised of a group of people that form a community around the common interest of sport. However, over time as people get to know each other, bonds strengthen. Fostering the community through things like photo sharing, team picnics, after game dinners are a great way to have fun while also improving trust and teamwork.
8. Do something special. Getting your team excited about the sport can help enrich the experience. If the professionals are having a tournament in town, arrange for a field trip. If you are budget conscious, you can see some great competition at the college level, often for free. Most sports have a hall of fame that you could arrange a field trip to. And if you ask around you might be able to find a pro in the area who might donate some time to run a guest practice session or to give a pep talk.
9. Broadcast your accomplishments! Put up a public web page and talk about your wins! Nothing makes a team more proud than to let people know what you accomplished. It also lets players send that link to grandma. Sites like Qlubb have the ability to automatically generate a public site based on the content of the site, which minimizes the overhead.
10. Ask for feedback. Keep an open dialog with everyone and be flexible. It’s important to listen. Baseball teams live for months to years and needs change all the time. A good leader will be able to anticipate these needs by constantly listening and thinking ahead.

About the Author

Andrew Yang works for Qlubb, a provider of social collaboration Web tools for real-life groups.

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